How to Enter GRN ?

Learn how to enter a Good Receive Note (GRN) in NWSDB. Follow their guidelines, verify goods, and generate the GRN document
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To enter a Good Receive Note (GRN) in NWSDB (National Water Supply and Drainage Board), you will need to follow the specific process and procedures outlined by the organization. This may involve accessing their inventory management system, verifying the received goods against purchase orders, and generating the GRN document. It is recommended that you consult with NWSDB's guidelines or seek assistance from their procurement or inventory management team to ensure that you comply with their requirements.

How to Enter Good Receive Note (GRN)

Let's take a look at this post's on how to Generate a Good Receive Note (GRN)

Login IMS

  1. First we need to go to login page.
    2. http://ims.waterboard.lk/erp/
  2. There should be enter the Username and Password provided by the National Water Supply and Drainage Board.

Capture PO

  1. Go to capture PO section

    2. Main Menu -> Inventory Management -> Receives -> Good Receive Note (GRN) -> Captre PO

  2. Purchase Order NO

    3. Enter Purchase Order No ! If you have manual Purchase Order then You can enter that number. But if you are making GRN payments for Petty Cash or Special Advance then you have to create your own PO number.

  3. BOQ Number

    4. Enter BOQ Number ! Enter BOQ Number in to the Manual Purchase Order. But if you are making GRN payments for Petty Cash or Special Advance then you have to create your own BOQ number.

  4. Quotation/Contract No

    5. Quotation No! Enter Quotation Number in to the Manual Purchase Order. But if you are making GRN payments for Petty Cash or Special Advance then you have to create your own Quotation number.

  5. Purchase Type

    6. Select Purchase Type! You can select 4 Type of Purchase. Material-Tender-Local, Material-Tender-Import, Material Quotation, Material-Pricelist

  6. Prepared Date

    7. Select Prepared Date! Should be select the current date when you prepared the PO

  7. Our Ref

    8. Enter Ref Number ! Enter Ref Number in to the Manual Purchase Order. But if you are making GRN payments for Petty Cash or Special Advance then you have to create your own Ref number.

  8. Supplier Name

    9. Enter Supplier Name ! Enter the name of the person from whom you want to get the service and make the payment.

  9. Supplier Address

    10. Enter Supplier Address ! Enter the address of the person from whom you want to get the service and make the payment.

  10. Transaction Type

    11. Select Transaction Type! You can select 2 Type of Transaction. Cash and Cheque.

  11. Delivery Before

    12. Select Delivery Date ! Should be select the final delivery date. Current day can be entered if all files are to be prepared on current day.

  12. Ref Document NO

    13. Enter Ref Document NO ! You can enter same PO Number in this section.

  13. Offer Date

    14. Select Offer Date ! Should be select the final delivery date. Current day can be entered if all files are to be prepared on current day.

  14. Item Parent Category

    15. Select Item Parent Category ! Should be select the Item Parent Category in to the selection.

  15. Item Category

    16. Select Item Category ! Should be select the Item Category in to the selection.

  16. Product Type

    17. Select Product Type ! Should be select the Product Type Category in to the selection.

  17. Order Item in Current PO

    18. Filling the full Section !
    *Select the name of the purchased item in the selection list.
    *Enter the QTY.
    *Enter the Unit Rate.
    *If Supplier provide discount enter that percentage.
    *If you have NBT Amount enter if you don't leave it.
    *If you have VAT percentage enter if you don't leave it.
    *Click the save icon.

  18. Delivery Schedule Item

    19. Enter Delivery Schedule Item Details !
    *Click the edit icon.
    *Enter the Qty.
    *Enter the Shedule Qty.
    *If Supplier provide discount enter that percentage.
    *If you have NBT Amount enter if you don't leave it.
    *If you have VAT percentage enter if you don't leave it.
    *Enter Delivery Number.
    *Enter Exected Delivery Date.
    *Enter Delivery Location.
    * Enter Delivery Address
    *Click the save icon.


  19. Save PO

    20. Save the Capture PO Process ! Once you complete all the process, you will find the Save button at the bottom of the page. And click on Save.

Capture Invoice

  1. Go to Capture Invoice section

    2. Main Menu -> Inventory Management -> Receives -> Good Receive Note (GRN) -> Capture Invoice

  2. PO Number

    3. Enter Purchase Order No ! You should be to enter the capture po number and press the Enter Button in the keyboard. All details filled automatically.

  3. Invoice Number

    4. Enter Invoice Number ! Enter the invoice number on your bill.

  4. Invoice Date

    5. Enter Invoice Date ! Enter the Bill date supplier delivered the product to us.

  5. Goods Receipt Date

    6. Enter Goods Receipt Date ! Enter the Goods Receipt Date supplier delivered the product to us.

  6. Item Details

    7. Edit Item Details !
    *Select the edit icon.
    *Enter Invoice QTY.
    *Click the save icon.

  7. Save Invoice

    8. Save the Capture Invoice Process ! Once you complete all the process, you will find the Save button at the bottom of the page. And click on Save.

Prepare GRA

  1. Go to Prepare GRA section

    2. Main Menu -> Inventory Management -> Receives -> Good Receive Note (GRN) -> Prepare GRA

  2. Ref Po No

    3. Enter PO No ! You should be to enter the capture po number and press the Enter Button in the keyboard.

  3. Ref Invoice No

    4. Select Ref Invoice No ! Select the Invoice Number and All details filled automatically.

  4. Item Details

    5. Edit Item Details !
    *Select the edit icon.
    *Enter Invoice QTY.
    *Click the save icon.

  5. Save GRA

    6. Save the Prepare GRA Process ! Once you complete all the process, you will find the Save button at the bottom of the page. And click on Save.

Approve GRA

  1. Go to Approve GRA section

    2. Main Menu -> Inventory Management -> Receives -> Good Receive Note (GRN) -> Approve GRA

  2. GRA No

    3. Enter GRA No ! You should be to enter the capture GRA number and Click the View Button at the bottom of the page.

  3. Approve GRA

    4. Select Approve Button ! you will find the Approve button at the bottom of the page. And click on Approve.

  4. Save GRA

    5. Select Save Button ! you will find the Save button at the bottom of the page. And click on Save.

Capture Inspection Details

  1. Go Capture Inspection Details

    2. Main Menu -> Inventory Management -> Receives -> Good Receive Note (GRN) -> Capture Inspection Details

  2. GRA No

    3. Enter GRA No ! You should be to enter the GRA number and press the Enter Button in the keyboard. All details filled automatically.

  3. Inspection Date

    4. Enter Inspection Date ! Enter the inspection date in to the field.

  4. is Inspection Complete

    5. Select Inspection Status ! You can select 2 Type of inspection status. Yes or No

  5. Item Details

    6. Fill the Item Details !
    *Click the Edit icon
    *Select the Sub Store
    *Click the Save icon

  6. Inspection Team

    7. Fill the Inspection Team Details !
    *Click the Edit icon
    *Enter the inspect person Employee Number and press the Enter Button in the keyboard.
    *Click the Save icon

  7. Save Inspection

    8. Select Save Button ! you will find the Save button at the bottom of the page. And click on Save.

Verify GRN

  1. Go Verify GRN

    2. Main Menu -> Inventory Management -> Receives -> Good Receive Note (GRN) -> Verify GRN

  2. GRN No

    3. Enter GRA No ! You should be to enter the GRA number and Click the View Button in the bottom of the page.

  3. Verify

    4. Click Verify ! you will find the Verify button at the bottom of the page. And click on Verify.

  4. Save

    5. Select Save Button ! you will find the Save button at the bottom of the page. And click on Save.

Approve GRN

  1. Go Approve GRN

    2. Main Menu -> Inventory Management -> Receives -> Good Receive Note (GRN) -> Approve GRN

  2. GRN No

    3. Enter GRA No ! You should be to enter the GRA number and Click the View Button in the bottom of the page.

  3. Approve

    4. Click Verify ! you will find the Approve button at the bottom of the page. And click on Approve.

  4. Save

    5. Select Save Button ! you will find the Save button at the bottom of the page. And click on Save.

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